Guidelines

Entry Requirements: Vehicles and participants will be entered in Freedom Road Rally by submitting a completed Official Entry Form and the first installment of the entry fee. Modifications made to the vehicle should be listed on the application. Participants must arrive with a desire to have fun and to have an adventure. The coordinator of the Freedom Road Rally reserves the right to reject any application. If the application is rejected the entry fee will be returned.

Entry Fees: The entry fee for the events will be $2,500 per car (covers driver, navigator and all passengers who are family members under the age of 18) which includes entrance into the event, one hotel room for 5 nights during the event, admission into the museums and special activities, commemorative souvenirs, complimentary sweep vehicle services in case of breakdown, and the closing banquet. Entry should be paid in full 30 days prior to event and can be made in two installments. Entry fee will be 100% refundable up to 30 days prior to the event. Cancellations made less than 30 days prior to the event will incur penalties and be refunded as follows: 22 – 30 days prior to event, 75% refundable in cash or 100% credit toward a future tour 15 – 21 days prior to event, 50% refundable in cash or 100% credit toward a future tour 8 – 14 days prior to event, 25% refundable in cash or 100% credit toward a future tour 1 – 7 days prior to event, non-refundable in cash, 100% credit toward a future tour.

Entry Types: Entries can be in one of two types: Business or Personal. Business entries are allowed to display signage of the sponsoring business on the sides of the vehicles. Signage must not interfere with Freedom Road Rally signage. Business entries are permitted to display flyers at their vehicle or promote their sponsor during the events activities. There is a $300 additional charge for business entries. Personal entries must be funded by individuals and are not permitted to have additional signage present on their vehicles unless approved by the event coordinators. Qualifying Vehicles – Two Categories

Category 1 – Any pre-1974 vehicle including sedans, convertibles, sports cars, race cars, motorcycles, or any motor vehicle that could have been seen on the roads pre-1974. Vehicles may be modified, however all modifications should be period correct and listed on the Entry Form. These modifications should be made in the interest of drivability, reliability, safety, and the historical preservation of the vehicle. These modifications should still allow the vehicles to appear “period correct” and should be hidden whenever possible. All entrants with modified vehicles must list modifications on entry form. Aftermarket equipment may be used as long as it is “period correct” or used in the interest of drivability and safety. Body Modifications – Category 1 Plastic and fiberglass replica bodies and components should be approved by the event coordinator. Pre-1974 vehicles can be re-bodied in an effort to recreate pre-1974 custom, one-off, racer, limited production, or rare vehicles. Vehicles should be constructed with the materials and procedures true to their era (i.e. no billet aluminum). Any damaged area of the body can be replaced with an identical design/material. The entrant should document modifications in the Entry Form. A picture and specifications of all changed aspects of the vehicle may be sent to the event management. Individuals are welcome to seek clarification on any of these regulations from the event management. Engine/Chassis Modifications- Category1 Engines should be “period correct” for the vehicles and preferably true to the original manufacturer. External modifications should be period correct. Any pre-1974 carburetor or fuel injection may be used. Transmissions and rear ends should be original or period correct on the exterior. Add-on overdrive units are allowed as are the modifications that they may entail. If fuel capacity needs to be increased, auxiliary tanks can be added as long as they meet Federal and State/Provincial requirements, don’t detract from the appearance of the vehicle, are properly vented, are not in the passenger compartment, or outside of the vehicle (on bumpers, running boards, etc.). Wheel sizes and styles should be original or period correct. Modifications should be approved by the event coordinators. Radial tires are acceptable.

Category 2 – Vehicles within the “Spirit of the Event”. These can be of historical significance or one-of, custom vehicles, reproductions, sports cars and limited production vehicles. Category 2 vehicles are accepted for entry on an individual basis at the discretion of the event coordinator.
All vehicles must be in excellent road-worthy condition and present a positive appearance. Vehicles must be able to maintain speeds of 50-55 mph for extended periods of time. Vehicles must be able to have a fuel range of 100 miles. Spare gas containers are not permitted in vehicles. Tires should be in good condition. Individuals are encouraged to seek clarification on any of these regulations from the event management. Please feel free to contact the event coordinators with any questions or clarifications.

Required Equipment: Vehicles should have seats and lap belts (if originally equipped) for all occupants. Vehicles must have electric rear taillights, electric rear brake lights, electric front and rear turn signals, electric headlights suitable for nighttime driving, and working windshield wipers. All windshields, and where applicable, side windows should be made of safety glass. Vehicles must be legally operational on all public roads and highways in their registered state/province. It is advisable that vehicles contain one operational fire extinguisher, first aid kit, and emergency flares/reflectors. Technical Inspection All entry vehicles will go through a brief inspection by the Freedom Road Rally staff before the start of the trip. Vehicles will be tested for working lights, brakes, wipers, etc.

Break Down/Mechanical Issues: The event provides complimentary sweep vehicle trailering services that follow the event in the unfortunate event of a mechanical issue. Event management will assist in resolving the issue, locating parts, etc. Vehicles will remain on the trailer until the issue is resolved.

Insurance: All entrant and support vehicles must be covered by at least the minimum amount of liability insurance in their registered state/province. A certificate of insurance or declaration page showing entry vehicles, coverage dates, and limits of liability must be submitted with the final entry installment. All entrants must show proof that their vehicles are licensed, insured, and legal on all public roads. Entrants must also show that they are the owner of the entered vehicles or that they have permissions from the owner to be used in the Freedom Road Rally. Important: Any entry/support vehicle involved in an incident or accident during the event must provide written details of the accident, including witnesses, to the event management as soon as possible.

Questions/Clarification: All questions regarding rules or the event should be directed to the event management. We are happy to answer any and all questions that you may have. We will attempt to resolve any question or conflict as fairly and quickly as possible. Most questions or problems can be either written or verbally given to the Freedom Road Rally staff at any time.

Miscellaneous: Freedom Road Rally is not responsible for damage, accidents, vandalism, theft, fire, flood, acts of God, or acts of terrorism. Entrants agree not to take legal action against Freedom Road Rally, its sponsors, and individuals or organizations that are directly or indirectly affiliated with the event and organization.